Studying the right way to cancel an interview will probably turn out to be useful sooner or later in your skilled profession. Nonetheless, it’s essential to go about issues the correct manner!

This information will train you the right way to cancel a job interview, and provide you with some nice electronic mail samples to get you began.

Causes to Cancel an Interview

Once you’re taking the following steps in your profession, you’ll probably have a number of alternatives to do job interviews. Interviewing is among the extra time-consuming elements of the job hunt, and if you’re making use of to a number of firms, it doesn’t take lengthy on your schedule to replenish. Hiring managers and interviewers perceive that.

Opposite to standard perception, canceling an interview shouldn’t be the tip of the world. Issues come up, and there are various explanation why you may want to do that.

Possibly you’re experiencing a small private disaster. For instance:

  • You, a toddler, or member of the family may get sick
  • You expertise Web troubles that stop you from doing video calls
  • Your automotive has to go to the store for sudden repairs
  • Scheduling conflicts together with your present job

In these instances, you could possibly reschedule your interview with out too many hiccups within the hiring course of (extra on that later).

Alternatively, you may need to cancel your interview and finish the method totally as a result of your plans have modified. Some frequent causes to cancel embody:

  • Receiving a job supply from one other firm
  • Deciding this place isn’t a great match after doing analysis
  • Selecting to return to high school
  • Shifting to a brand new metropolis that makes commuting a problem

These are all legitimate causes to cancel a job interview. What’s not cheap, nonetheless, is canceling since you’re nervous or don’t really feel you’ll get the job. You by no means know what good can come from giving it a shot.

Plus, it’s a wonderful alternative to get some interviewing expertise, study extra in regards to the firm, and put your self in entrance of people that may affect your profession sooner or later.

Tips on how to Cancel an Interview

Canceling a job interview virtually feels taboo to many job-seekers (identical to declining an interview). Whereas it’s regular, there are proper and incorrect methods to go about it.

Listed below are a couple of worthwhile ideas that may train you the right way to cancel an interview in a manner that received’t burn bridges or negatively have an effect on your status.

1. Be Certain You Actually Wish to Cancel

Earlier than anything, a very powerful factor to do is just remember to actually have a great motive for canceling the job interview. Like we talked about earlier, nervousness isn’t a great excuse to overlook out on a job alternative. Whereas it’s completely regular to really feel nervous forward of a job interview, you shouldn’t let these emotions information you within the incorrect course.

So earlier than you begin interested by the right way to cancel an interview, however ensure that it’s one thing you genuinely must do. Suppose lengthy and onerous about your choice, and attempt to make different preparations to make your unique scheduled interview date if potential.

Keep in mind: Interviews are about greater than getting the job. It may possibly additionally make it easier to study in regards to the group and acquire expertise. Even when you’re totally positive this can be a job you’ll take, it’s a good suggestion to go to the interview anyway.

For those who’re nonetheless within the job, think about asking to reschedule. You don’t need to cancel totally if this place is one that you really want. Asking for a rescheduled interview date is way simpler than canceling.

Solely cancel when you’re 100% positive that it might be a waste of time for all events concerned.

2. Attain Out as Quickly as You Can

The extra superior discover you present, the higher!

Many interviewers haven’t any downside accepting a cancellation, however you should keep in mind that they’re probably on a decent schedule, too. A single open place often requires a number of days of interviews with a number of individuals. 

Ready till the final minute to say you’ll be able to’t make it’s going to solely mirror poorly on you. The interviewer will really feel such as you wasted their time, which may have an effect on you later.

Issues occur unexpectedly, and also you don’t at all times know that you should cancel till there’s not a lot time left. However each time potential, attempt to attain out not less than a full day upfront. If you are able to do it earlier, that’s even higher.

3. Contact the Proper Individual

In relation to determining the right way to cancel a job interview, one other important piece of the puzzle is getting in contact with the correct particular person. You’ll meet a number of individuals through the hiring course of, and never everybody is aware of about your interview plans.

Usually, the particular person you’d contact is the person who scheduled your interview. That might be an HR skilled, a job recruiter, or a supervisor. 

If it’s your second or third interview, you may think about contacting the hiring supervisor straight when you’ve already spoken to them. 

Once you ship an electronic mail to cancel the interview, embody related data in order that the particular person you’re contacting is aware of who you’re. Which means offering your full identify, your scheduled interview date, the place you’re attempting to get, and many others.

4. Be Well mannered & Concise

Lastly, be concise and stay skilled.

Whether or not you need to reschedule or take away your self from consideration, it’s by no means smart to burn bridges. Be well mannered and preserve skilled decorum in your cancellation electronic mail.

Additionally, maintain issues brief and candy. Whereas it’s common to supply reasoning on your cancellation, there’s no want to enter particulars. A drawn-out electronic mail solely wastes the interviewer’s time.

Be concise, apologize for the inconvenience, and thank them for his or her time. Hold it brief and be well mannered to maintain your skilled status intact.

What to Keep away from When Canceling an Interview

Now that the fundamentals of the right way to cancel an interview, let’s talk about issues to keep away from. Keep in mind, this could be a pretty delicate state of affairs. Whereas many hiring managers perceive that issues change and life occurs, you continue to need to go away a great impression.

The objective is to get out of this job interview with out being disrespectful or losing anybody’s time. To do this, keep away from these vital errors.

Offering Too Many Particulars

You don’t have to supply all of your reasoning for canceling a job interview. It’s frequent courtesy to let the interviewer know why you’ll be able to’t make it, however you don’t need to share something you don’t need to. Saying it’s one thing so simple as a household emergency is all of the interviewer must know.

Keep away from going off on a tangent or making one million excuses. Keep in mind: Well mannered and concise is the best way to go.

Going into particulars is pointless, and it may even make you look dangerous in the long run.

Being Too Restrictive

Are you trying to reschedule your interview? In that case, most hiring managers are fantastic with that. Nonetheless, it’s a good suggestion to make it simple for them to suit you in.

The worst mistake you can also make is being far too restrictive when rescheduling. Canceling the preliminary job interview may be inconvenient sufficient. Offering solely a tiny window of alternative to reschedule makes it even worse.

Be understanding and make issues simple. That doesn’t imply you must drop all the things else, however it is best to do what you’ll be able to to present the interviewer an affordable checklist of dates and instances that give you the results you want.

Speaking Rudely

Lastly, don’t be impolite. That ought to go with out saying, however many assume that canceling mechanically ruins your possibilities of ever working at that firm. Due to that, their communication can change into impolite or unprofessional.

Canceling a job interview doesn’t negatively impression your status until you come off as impolite and curt. Be courteous in all of your communications. You by no means know what the long run may maintain. Chances are you’ll find yourself interviewing for the corporate later down the highway.

E mail Samples

Want some assist canceling an interview by electronic mail? We’ve got many examples to encourage you. Whereas everybody’s state of affairs is completely different, you need to use these samples as a information for composing an electronic mail that works on your state of affairs.

Pattern 1

In our first instance, the applicant is canceling the job interview as a result of they’ve determined to simply accept a place elsewhere. They haven’t any plans to reschedule, however they supply discover professionally and courteously. This is a wonderful instance as a result of it’s easy, easy, and doesn’t come off as impolite.

“Pricey Mrs. Johnson,

Thanks a lot for contemplating me for the ground supervisor place at [COMPANY]. Sadly, I need to withdraw from consideration and cancel my interview scheduled at your workplace on July third at 2:00 PM.

I’ve accepted one other alternative and am now not lively in my job search. I admire the chance, and I apologize for any inconvenience. 

Thanks on your consideration and time.


[LinkedIn URL]”

Pattern 2

On this second instance, the applicant has to cancel their current interview. Nonetheless, they need to reschedule and stay within the operating. The e-mail is to-the-point and nonetheless expresses curiosity within the alternative.

“Pricey Mr. Smith,

I’m reaching out to request a rescheduled date for our interview. At present, we’re scheduled to debate the supervisor place at your workplace on July third at 2:00 PM. Nonetheless, an sudden obligation arose that I can’t transfer.

I’m nonetheless on this place, and I’m hoping that it’s potential to reschedule. My availability is as follows:

[Times and Dates]

Thanks on your consideration, and I hope to listen to again from you quickly.


[LinkedIn URL]”

Pattern 3

On this last electronic mail instance, the interviewer doesn’t need to present many particulars in regards to the cancellation. Whereas it’s considerably obscure, it’s knowledgeable cancelation electronic mail that the majority hiring managers will respect. It’s easy, however efficient.

“Pricey Mrs. Brown,

Thanks for giving me the chance to interview for the management place at [COMPANY]. Nonetheless, I need to cancel our assembly on July third at 2:00 PM. My circumstances have modified, and I’m now not accessible for the place.

I apologize for any inconvenience precipitated, and I want you one of the best of luck to find an acceptable candidate. 

Greatest regards,

[LinkedIn URL]”

Ought to You Cancel an Interview on the Final Minute?

Whether or not or not it is best to cancel on the final minute relies upon totally on what you think about “final minute.”

Usually, it’s not thought-about skilled to cancel on the day of the interview. Doing so could be a large inconvenience and usually prevents hiring managers from rescheduling and utilizing that point productively. In consequence, it’s not unusual for this to depart a nasty impression.

In these instances, canceling on the final minute can damage your possibilities of working at that firm once more (or at one other firm the place the hiring supervisor strikes to).

Like we talked about earlier, greatest practices say it is best to at all times present not less than a full day of discover. An important a part of that rule is “not less than.”

For some firms, even offering a full day of discover is taken into account “final minute.” You need to keep in mind that hiring managers will typically interview a number of candidates a number of instances. It’s a expensive endeavor to rent a brand new particular person, and canceling even with a day of discover can throw issues off and waste time.

All the time attain out as quickly as you’ll be able to. The extra time the hiring supervisor has to fill that hole your cancellation created, the higher.

Issues occur, and typically you don’t have any alternative however to cancel a job interview on the final minute. However these situations must be averted in any respect prices. You need to preserve professionalism and be certain that this firm doesn’t blacklist you from future alternatives.

Will Canceling an Interview Mirror Poorly on You?

Whether or not or not the cancellation displays badly on you will depend on the way you do it!

After all, ready till the morning of the interview to achieve out will make you look dangerous. The identical goes for being tremendous curt or impolite in your electronic mail. It’s all in the way you talk.

For those who come off as impolite or rigid, the hiring supervisor won’t admire the truth that you wasted their time. They might toss your software totally and make a remark to not provide the time of day sooner or later.

However it’s often not a giant deal if you’re apologetic and respectful. As we mentioned earlier, issues occur! You’re human, and hiring managers perceive that this interview course of comes with many sudden turns.

Deal with being as form, skilled, and concise as you’ll be able to. Keep away from losing anybody’s time, and be apologetic when you should cancel. For those who do this, canceling an interview shouldn’t have an excessive amount of of an impression in your skilled status.


Now that you understand how to cancel an interview, it’s only a matter of following the steps!

Even when you’re now not within the job, that is nonetheless a possibility to do issues the correct manner and go away a great impression. Don’t waste it.

Hannah Morgan Career Sherpa

Hannah Morgan speaks and writes about job search and profession methods. She based CareerSherpa.internet to teach professionals on the right way to maneuver by way of right this moment’s job search course of. Hannah was nominated as a LinkedIn High Voice in Job Search and Careers and is a daily contributor to US Information & World Report. She has been quoted by media retailers, together with Forbes, USA In the present day, Cash Journal, Huffington Put up, in addition to many different publications. She can be writer of The Infographic Resume and co-author of Social Networking for Enterprise Success.


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