As a basic rule, it’s good observe to edit recordsdata in your native drive and never a community drive (or on-line storage like Google Drive or Dropbox). For instance, once I work with a .story file that’s on Dropbox, I’ll generally get some type of syncing error or a sequence of duplicated or conflicted recordsdata. This is smart as a result of the drive is continually monitoring adjustments within the file and updating the file. One tip for Dropbox is to pause syncing in case you’re working from a Dropbox folder.

backup project files

Nevertheless, I like to maneuver recordsdata from the community drive to my native drive to do manufacturing work and make the edits. Nevertheless, which means what’s on the desktop is essentially the most present and never backed up. If my pc crashed, I’d lose every part. Thus, I want to maneuver issues again to the storage drive once I’m achieved. The problem is remembering to try this.

backup project files at night

I’ve had instances the place I work on a file after which go to eat and are available again to seek out my pc crashed or possibly the app closed. Or each infrequently, there’s the fast energy outage. No matter it’s, there’s at all times the possibility you lose your work and since it wasn’t backed up, you may’t entry the newest one out of your storage drive.

automatically backup project files

To keep away from these points, I exploit SyncToy, a free software from Microsoft to back-up my recordsdata at evening. Listed below are the essential steps:

  • I work from an “lively tasks” folder on my desktop.
  • I create a replica folder on Dropbox (or any storage/community drive).
  • I set my folder on the desktop to routinely sync with the duplicate folder. This overwrites what’s within the storage drive folder, thus any adjustments I made throughout the day are preserved. An additional advantage with a few of the providers like Dropbox is that there’s some versioning management, in order that turns out to be useful, as properly.

Utilizing SyncToy

I wrote about this resolution virtually ten years in the past. It’s nonetheless viable. Sadly, Microsoft doesn’t promote the applying anymore, however you may nonetheless obtain SyncToy from right here. I’m on Home windows 11 and as you see within the tutorials beneath, it nonetheless works positive.

Articulate Rapid E-Learning Blog - sync two folders using Microsoft SyncToy

You choose a “Left” and “Proper” folder to sync, after which decide how and while you wish to sync them.

The left folder is my “lively tasks” folder on the desktop. The best folder is my storage drive folder. I set it to sync each evening at 8:00 PM. Right here’s a tutorial that exhibits the way to arrange and sync two folders utilizing Microsoft SyncToy.

To sync the folders, open SyncToy and choose “Run.” After all, that requires you remembering to take action, however that’s the place the subsequent step is available in.

View the SyncToy tutorial on YouTube.

Activity Scheduler

Your Home windows pc has a job scheduler that allows you to schedule duties to run at particular instances. That’s why it has that fancy identify.

On this case, I wish to create a job to run SyncToy at 8:00 PM day by day. The tutorial beneath walks via the essential steps of making a brand new job and when to run it.

Articulate Rapid E-Learning Blog - how to set up task schedule to run SyncToy

What I’m exhibiting you is comparatively easy. There’s lots you are able to do with Activity Scheduler and I’m positive you could find a ton of knowledge on the Microsoft website or on YouTube.

Let’s assessment the method:

  • Create a folder in your native pc to handle your e-learning tasks.
  • Create a replica folder in your storage drive.
  • Arrange a folder pair to sync the 2 folders.
  • Create a job with Activity Scheduler to automate syncing the 2 folders at a specified time.

View the Activity Scheduler tutorial on YouTube.

Too unhealthy SyncToy isn’t going to be round endlessly and maybe one among you’ve got a comparable resolution to supply. Within the meantime, you may nonetheless obtain the applying and it’s nonetheless a viable course of.

What do you do to handle recordsdata between your native and community drives?


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